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Open a month package

For accountants. What to open first in a month ZIP or CSV from Nuits Receipts, and how to check the figures against the originals.

Updated

Use this guide if a client has sent you a month of receipts from Nuits Receipts, as a ZIP, a folder or a single CSV. The figures in it were read from the receipts by AI and checked by your client; the originals are included so you can check them yourself. How the rows are booked is your decision.

Prerequisites

  • The ZIP or folder your client sent, usually named like receipts-2026-10. Your client may have chosen a different start for the name.
  • A spreadsheet program. The CSV files are UTF-8 with a byte order mark, comma separated, with a dot as the decimal mark.

Open the package

  1. Unzip it

    Unzip the file (Mac: double-click; Windows: Extract all). OneDrive’s web page cannot unzip, so download it first if it arrived there as a ZIP. If the name ends in -changes, see A changes package below.

  2. Open the index first

    Open 00-index-2026-10.csv. It has one row per receipt in the package, with the date, seller, receipt number, net, VAT rate, VAT, total and currency as read, plus the euro total, the part of the business and kind of cost, and two columns at the end: file_name (where the original is in the folder) and folder.

  3. Look for rows that need review

    Filter on needs_review. In a ready month every row is false. Rows marked true were not checked by your client; their files are in the check-these subfolder, and review_reasons says why they were flagged. Treat these figures with extra care.

  4. Check the other spreadsheets

    • 00-missing-receipts-2026-10.csv, if present, lists payments out on the bank statement that have no receipt yet: date, payee, amount, currency, account and reference.

    • 00-sales-index-2026-10.csv, if present, lists sales invoices your client sent, with the files in the sales subfolder.

Check figures against the originals

  1. Open the original for a row

    The file named in file_name is the original receipt, byte for byte: a PDF, a photo, or an email saved as .html or .txt (these open in any browser). File names start with the date and seller, so the folder sorts by date.

  2. Compare the amounts

    Compare total, net, vat, vat_rate and currency with the original. Nuits Receipts checks in code that net plus VAT equals the total, but it can still misread a figure.

  3. Check where the euro amount came from

    eur_total is the amount in euros, and eur_source says where it came from:

    eur_source Meaning
    native The receipt is in euros.
    bank Taken from the matched bank payment.
    manual Typed in by your client, with a reason.
    ecb Converted at the ECB reference rate for fx_rate_date, because no bank payment was matched.
    missing No euro amount yet.

  4. Check the bank match

    matched_bank_transaction and matched_account_name show which bank payment the receipt was matched to, if any. The app makes a match automatically only when one receipt and one payment fit each other; your client makes the rest by hand. Check them against the statement if it matters.

To compare totals, add up eur_total in the index and compare it with the total your client sees on their Home page. Ask them for it, or for the Costs by part of the business table on the same page. Rows with no euro amount are not in that total.

The original_link column points at your client’s own copy of the app and needs their sign-in. Use the files in the folder instead.

A changes package

A ZIP whose name ends in -changes holds only the receipts added or corrected since the last package, with an index of just those files, named like 00-index-2026-10-changes.csv. Copy the new files into your existing folder. The full index from the earlier package is not replaced; add the new rows to it. A corrected receipt may have a new file name; the old file then still sits in your folder.

A CSV on its own

Your client may send only the CSV (named like receipts-2026-10.csv). It has the same columns as the index without file_name and folder, and lists every receipt dated in the month, including ones still marked needs_review. Ask for the originals for any row you need to check.

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